- What is Summer Club League?
- How does a team join the league?
- Are waivers required?
- How do we communicate?
- When/where are games played?
- How does an individual find a team?
- How can a team find players?
- How does a team find a field?
- How does a team obtain proof of insurance when field providers ask for it?
Website, Captain's page and Rosters
- How does a Captain/GM add players to their roster?
- How can we set the Captains and GMs for our team?
- How do I add myself to my team's roster?
- What are the tournament qualification rules for teams?
- What are the tournament eligibility rules for players?
Teams in our league are self-created and organized. The league will schedule 1 game a week with other registered teams during the regular season, with a few openings that teams are left to fill in as desired (teams can add additional games during scheduled weeks as well). It is up to the teams involved to decide where and when these games will be played within the scheduled week - the captains are left to work this out on their own, generally by email.
It is assumed that most teams are somewhat mobile, in terms of using cars to get to field sites, although some teams have existed with a "by T only" policy. The league can assist with scheduling if this is the case.
Divisions are organized by gender makeup, region and skill level. We generally have 5/2 coed divisions 1 through 4 (with division 1 being most competitive). In addition, we will have Open (gender neutral) divisions 1 and 2, as well as 4/3 coed divisions 1 through 3. These groups are regional, although most teams are within 128. Finally, we will have 5/2 coed west and north divisions, representing areas outside 128. Teams can select where they are placed region and gender-wise, and generally they can select by division as well, although the league sometimes will make adjustments. The league can assist with placing new teams. See comments below regarding where games are scheduled and played.
Finally, at the time of registration, teams will have an opportunity to decide when their scheduled games will start - this can be important for college teams especially if many of their players aren't going to be available at the normal start of our season (sometime after May 1).
All players must sign a waiver to participate in this, or any, BUDA league. All waivers for a given team's roster must be received by the league office (fax, mail, or email attachment) by the deadline posted on the league home page. Players cannot play for more than 1 team for the majority of a given season (at least after June 1).
Have a new team that would like to join the Summer Club League?
You can register your team in the league by going to the Summer Club League Captain's Page.
Note that we require payment be made via Paypal, which will be a separate action the captain will have to take after registering a team. Payment is made either by a link from the Captain's Page or by following the prompt that appears during the registration process. Although Paypal is being used for this transaction, payment can be made by a credit card without the use of a pre-existing Paypal account. If the captain does not have either a Paypal account or a credit card for this transaction, the BUDA roster can be used to designate an additional captain who does and is a BUDA registered teammate, who can then complete the transaction.
Before stepping onto the field all players must sign and submit a BUDA waiver for the current calendar year. Waivers are available from the buda players page. These waivers are custom for each player, and show their BUDA ID number as well as their registered email address. For a posted waiver to count towards a team requirement, this email address must be the same as the one added to the team's roster. "Generic" or blank waiver forms cannot be used. Team captains can also find waivers for each of their players from their captain's page. Waivers can be faxed or mailed. The fax number and mailing address are on the waiver.
Waivers have to be processed by BUDA. An individual's waiver status is noted on both the player's and captain's pages. If a submitted waiver is not processed in a week, please submit it again. It is the players/captain's responsibility to ensure that the waiver is both submitted and processed.
Note that BUDA waivers are required. Other waivers (including UPA/USA Ultimate and High School League waivers) will not be accepted for this requirement.
Email is used as the primary method of communication by our league, both to distribute information from the commissioners to teams and to enable contact between teams. Email addresses for opposing teams will be displayed to Captains and General Managers (GMs) from within the schedule portion of the captain's page, while there is also a specific menu item for retrieving emails and phone numbers for other Captains/GMs to facilitate setting up new games or to correspond concerning existing games. See section below on setting these roles from within the team’s roster.
A phone number for game day contact is required from each Captain and GM on their player's page, which will be visible only to other Captains and GMs. This will allow contact in the event of last-minute questions (such as confirming field location or discussing weather issues).
Typically the GMs of a team are responsible for scheduling games, and thus those contacts should be used for this function. Often teams will schedule their league provided games well in advance of the week they are to be played, so that they can add games with other opponents to their schedule on off days. It is therefore important that team managers respond to emails in a timely manner.
Note that a pattern of negative feedback for a team regarding communication can lead to separation from the league. It is also expected that Captains and GMs can be contacted with short notice on game days should field or weather problems arise. Therefore, these individuals are asked to also include home and/or cell phone numbers for short-notice contact on their BUDA Profile, which will be available only to other Captains/GMs and league officials through the BUDA website.
As noted above, teams are responsible for finding their own fields. Teams should work out with their opponents when and where they will play league scheduled games. Traditionally, many games have been played on Thursday evenings, but teams are free to play at any time that is acceptable to both teams.
Note that the league is Metro Boston based and most teams will presume that games will be in the Metro Boston area (normally within 128). In the 5/2 conference, there are two geographic divisions (North and West). Members of those divisions can expect most of their games to be in those areas (North and West of Boston). The open and 4/3 conferences do not have geographical divisions. Teams signing up for those conferences should expect to play most of their games in the Metro Boston area.
Note that sometimes the league will schedule games between teams from different geographical regions. This is done to provide more competitive games. In these cases, the captains should try to reach some sort of equitable agreement as to the location of the game. If this is not possible, it is perfectly acceptable to not play the game.
Unlike our seasonal (hat) leagues, BUDA does not place players onto Summer Club League teams. However, we do maintain a "recruitment" list of players that are interested in joining a Summer Club League team. You can add yourself to this list at http://www.buda.org/misc/want_team.php. See the instructions for more information.
Login to your Captain's page and select 'View players looking for teams'. After you login, you will want to choose your league (SCL or FCL).
As a captain you will have access to the entire list. It is broken up into 3 categories:
- "Not Started" - This means that the player hasn't been contacted by any team captains.
- "In Progress" - This means that the player has "claims" from one or more team captains but the player has not chosen a team to play with permanently.
- "Claimed" - This means that the player has chosen a team to play with for this season.
In the first 2 categories, you will be able to access the players contact information. To access each players contact info and other relevant information, click the "Edit" button. If that player's interests match those of your team (location, competitive level, gender ratio, etc.) you can make a "Claim" on that player. To do so, fill in a short note in the "claim comment" field (your team name, the date you are initiating contact, and what you are inviting the player out for) and depress the "Make a claim" button. The player's status will now be changed to "In Progress". You can then use the contact information from the player's profile (email, phone) to make your invitation. (Note that the contents of the "claim comment" field are NOT sent to the player - you must make contact separately). Once the player has changed their status to "claimed", you will no longer be able to access their contact info. It is up to the player to change their status, therefore you can assume the player is available if they are li sted in the "Not Started" or "In Progress" lists.
Multiple teams can put "claims" on players and you will see who's done so on the "In Progress" list.
Teams are responsible for securing their own field space for the summer. We wish that BUDA was able to provide fields for all teams to use, but space is tight in Greater Boston, so teams must get creative to ensure that they have somewhere to play every week. If you have been unable to get field space, We suggest that you talk to schools and colleges in your area as well as speaking with the local park and rec. department.
That said, BUDA always tries to get permits for fields for the summer. This is usually accomplished, with varying degrees of success. Dates that fields are available will be posted to the BUDA website, so please check to see if fields are available for later in the summer on a day that you know you will have a game.
The fields that BUDA can offer to teams are not free. The teams that are subletting the field from BUDA need to pay for the permit for that day. This does not cost that much when you consider it is getting split by the two teams (sometimes four teams if you can fit two games into the space).
An important note concerning the use of fields: there is a tab for field location within the online schedule that shows commonly used field locations throughout the Boston area. These listings should not be used as a way for teams to "hunt" for fields to play their games on. Playing on fields used by other SCL teams without permission could unintentionally lead to the loss of access to those fields entirely, depending on circumstances. This would be a loss felt by the entire league, putting added pressure on the dwindling field sources that remain. Some agreement with the field's owner (optimally a permit) should be reached before using a field.
Also, some teams may choose not to include their fields in the schedule list. In this case, teams can communicate directly to pick a location, and the default "team negotiated field" can remain listed for the game.
More and more often, schools, universities, and municipalities are asking BUDA teams for proof of insurance coverage and listing them as 'additional insured' before issuing permits and allowing play. BUDA carries a liability policy which will protect the organization if there is an accident resulting in a lawsuit, providing that we have followed the proper guidelines. Please note that this is not medical coverage for individual participants, but general liability coverage.
In order to be eligible for a certificate of insurance (COI) a BUDA SCL or FCL team will need to have registered and paid for their team for that season, have submitted a roster with a minimum of 7 people of the correct gender makeup for their registered conference, and everyone listed on their roster needs to have submitted a waiver for the current year.
The team should send their request to clerk_at_buda.org w/:
- Requestor's Name
- Team Name
- Season (SCL, FCL)
- Purpose of field usage (tournament, games/practices)
- Dates of field usage (beginning/end)
- Facility name, facility address & contact person
The COI will be mailed directly to the facility, and the clerk should have a backup email copy in case there's a holdup. Turnaround time is usually less than five business days.
NOTE: NO ONE SHOULD STEP ON A FIELD WITHOUT HAVING SIGNED A WAIVER.
Each team is to maintain an online roster that includes all actively participating players. There are some rules regarding the makeup of this roster, including a restriction for players switching between teams (not allowed after June 1 of a given season, unless approved by the Commissioner). Captains are responsible for understanding this rule, and should therefore be aware of any relevant experience for players added onto their rosters after June 1. Teams are free to add players to their rosters at any time of the season, so long as this rule is not violated (that is, players that are new to the league can join a team at any time).
Players can and should add themselves to their team's roster. See the 'How do I add myself to my team's roster?' entry.
It is also possible for a Captain/GM top add a player to their roster. This is done from the 'add players to Roster' selection on the SCL Captain's page. The player must already have a BUDA account and you must know the email address used for that account. Captain's can get a waiver for a player by clicking in the Waiver column in the 'Show Roster' page.
If someone should add themselves to your roster by mistake you can remove them on the 'Manage Team Roster' selection on the SCL Captains page.
On the SCL captains page, there is a selection to 'Manage Team Roster'. On this page any existing captain/gm can edit the members of the roster who should be a captain or gm. As noted above, players must first add themselves to the roster before they can be selected.
You must submit a waiver, and have it be posted, before you will have access to the function for adding yourself onto a team's roster. Per league (and insurance) rules, it also is important that you perform this action before playing in any games. Login to the player's page from the BUDA home page. Here you will find a link to "Get Waiver", which will also note your status in terms of its being posted. Once your waiver has been posted, from the player's page select the 'Switch/Quit a Summer Club League team' entry. On that page you can choose your team.
Note that you can only play for one team at a time, and once you have joined a team you should add yourself to its roster as quickly as possible (however, you should not add yourself to a team's roster prior to obtaining permission from that team). As you are joining a team you do not need to appear on its roster prior to playing in a league game with them, you only need to have a waiver on file and you must not be listed on any other team's roster. Switching teams prior to June 1 is allowed; after June 1 league permission is required.
Each team must play 8 games against other teams in Summer Club League during the season in order to qualify for the tournament. A game counts only if each player has submitted their waiver prior to the game. A forfeited game does not count for the forfeiting team. No more than two games against the same team can be counted towards the minimum of 8.
A player must have played at least 4 waivered games with their team in order to be eligible for the tournament. Each team must submit a tournament roster listing each player and verifying that each has played 4 games with the team. It is a significant violation of Summer Club Rules to include players who have not met the requirements on the roster or to use non-rostered players during the tournament.